Sample Memo for Change of Payroll Cut-off Period

M E M O R A N D U M 

To: All [Company] Employees 

From: [Company / Finance Department] 

Date: [Month, Day, Year]

Re: New Pay Schedule to be Implemented on [Month, Day, Year] 

Employees of [Company], 

This memorandum serves to inform all employees of [the Company] that payroll frequency will be changing, effective [Month, Day, Year]. Beginning on [Month, Day, Year], [the Company] will disburse pay to all employees on a bi-weekly (every two weeks) basis. 

Pay will be disbursed to employees on every other Friday. If this Friday falls on a holiday or bank closure, pay will be disbursed on the business day immediately preceding the check date. 

The change in payroll frequency will apply to the pay disbursements of all employees at [the Company], to include full-time, part-time, exempt, and non-exempt employees. Accordingly, the anticipated schedule of pay disbursement dates and corresponding payroll cut-off dates are as follows for the year of 2023. 

[The Company] values your hard work and dedication to your role and our business. Each decision that [The Company] makes which may influence the lives of our employees is made after vigorous research and careful consideration of all factors involved. Please be assured that the decision to make a change to the frequency of payroll disbursements has been made after consultation with various stakeholders at [the Company]. In making the decision, [the Company] has considered the needs of our employees as well as the needs of the business, including financial, administrative, and staffing considerations. 

If you have any questions regarding the new pay disbursement frequency or the new payroll cut-off schedule, please contact [Management / Finance Department]. 

Sincerely, 

[Company].